Saying “I Do” is one of the most unforgettable days of our lives and having the perfect wedding day makes it incredibly more pleasant and memorable. However, we often forget about the amount of commitment needed to make it as magnificent as we want. From the wedding gowns to the flowers, decorations, invitees, reception, and photographs it can be an overwhelming task. All the glamour and glitter of the occasion can be shattered with a simple mistake. Using the assistance of an expert in the industry can be helpful. Let’s focus on some of the nitty gritty of planning a wedding.


Selecting a Coordinator

Who is a coordinator?

A wedding coordinator holds the role of organizing all aspects of the wedding, from wedding vendors to everyday wedding tasks. A coordinator is expected to serve as a liaison between you and the many unseen wedding participants, maintaining constant contact with each vendor. They also offer consultative advice, such as budget plans, furnishing vendor referrals and setting up appointments. They may not always be physically present with the couple at all vendor meetings. A wedding consultant typically schedules the wedding day activities and will be on site to manage the wedding.

Why you need a coordinator

The wedding coordinator is responsible for replying to appropriate parties in a timely fashion, remembering logistical details, preparing for meetings, and ensuring that everything runs smoothly — allowing the bride and the groom to enjoy their time with family and friends with peace of mind.

Preparing for your wedding can be an exciting time to share as a couple, but the many details of wedding planning can be stressful and overwhelming. Most couples who choose to plan their own wedding inevitably end up with some hitches. Instead of being unhappy, this is the day you need to be the happiest! It seems that a wedding coordinator would cause additional expenses on the wedding but if a wedding planner is able to give the busy bride some breathing room to enjoy the big day, wouldn’t it be worth the cost?

The main advantage of hiring a wedding planner is that they take care of the all the mundane aspects of event planning, such as phone calls, filling out paperwork, coordination, and double-checking requests. Secondly, the experience and the knowledge of a professional wedding coordinator cannot be emphasized enough. An experienced planner is in the unique position being aware of the different costs and qualities of vendors across a broad range of price points, and is more likely to have seen unique, customized requests.


How to select a wedding coordinator

It goes without saying that it is beneficial to select a professional, experienced wedding coordinator. They can be members of professional associations such as the Wedding Industry Professionals Association or the International Special Events Society. It is important that you schedule a meeting as a couple to get to know your coordinator. You can make a note about:

  • Their business license and business insurance
  • Time they have been in business
  • Educational background
  • Pursued education in Event Management or Design? If so, where?
  • How they find and establish relationships with other vendors
  • The steps followed to plan a wedding?
  • How many weddings do they typically plan a year? Express the services typically provided for these weddings.
  • The possibility of accepting your budget and create your required vision?
  • Reviewing their portfolio
  • How they charge? What does their fee include?
  • Availability at the wedding rehearsal and wedding day
  • Provide any additional staff on the wedding day? If so, what are the costs?

If you’re overwhelmed by planning your wedding, try out Perssist’s remote wedding planning service today!